Terms of Reference (ToR) Monitoring &Evaluation Officer
Post Title : Monitoring & Evaluation (M&E) Officer
Project : Public Policy Information Monitoring and Advocacy
Supervisor : Report to Programs Manager
Duty station : Haguruka head office with frequent field visits in districts
Duration : One year extendable based on performance& funds availability
Haguruka is a registered national non-governmental organization established in 1991 with the mission “to promote and defend the rights of women and children”. Haguruka envisions a society where the rights of women and children are respected. In the execution of her mandate, the organization collaborates with diverse stakeholders with similar missions. In that regard, supported by Norwegian People’s Aid(NPA) Haguruka is implementing a broad project titled “Policy Information Monitoring and Advocacy” specifically advancing Alternative Dispute Resolution (ADR) a policy that was adopted by the cabinet.
The government of Rwanda is devoted to “Enhance Alternative Dispute resolution mechanisms to promote the culture of problem-solving in families and reinforce amicable settlement of disputes”. Interventions are geared to promote the capacities of both formal and informal alternative dispute resolution structures at the community level, deepen awareness raising on ADR via dissemination of ADR policy with the overall objective of “reducing the number of cases lodged in courts, reducing the time and cost of resorting to court procedures and build social cohesion among Rwandans”. Thus In the framework of implementing that project, Haguruka and other 9 sister Civil society organizations started the implementation of ADR in 10 pilot districts and were deployed as follows: Transparency International Rwanda in Gasabo&Kicukiro, Rwanda Women Network in Kayonza, AJPRODHO in Ngoma, Haguruka in Ruhango, Duhozanye in Nyanza, Faith Victory Association in Nyamasheke, Tubibe Amahoro in Karongi, ADEPE in Musanze and IMBARAGA in Gakenke respectively.
Connected to the above, Haguruka was given the responsibility of coordinating ADR interventions of other CSOs in a consortium to avoid duplication of effort and scattered implementation of similar projects. It is in that regard, that we are currently seeking a qualified and experienced candidate to fill the position of ADR Monitoring and Evaluation Officer for NPA funded project.
The rationale of ADR M&E Officer: ADR M&E Officer will be recruited due to the following strategic reasons:
Coordination purpose: Haguruka was entrusted with the responsibility of coordinating ADR activities of multi-stakeholders including PPIMA partners across the country for purpose of avoiding scatteredness in the implementation of ADR interventions and avoiding duplication of efforts by ADR actors. Lack of coordination of ADR activities remains a challenge that complicates information sharing, peer learning peer review referral systems. More so as we shift from individual advocacy to collective advocacy efforts through coalition, coordination is very critical.
Monitoring &Evaluation purpose: In response to the coordination role Haguruka in liaison with other ADR implementing partners from PPIMA will be conducting rigorous monitoring and evaluation field visits to assess the progress of ADR interventions across the country to compile evidence-based reports to inform decision-makers, Donors and government institutions on what should be done, when, how, and by who. The part of M&E is the backbone of the project since helps to measure whether the project’s initial objectives are met and helps to design new strategies based on information on the ground.
Reporting purpose: Reporting is part of project showcase and accountability which requires a dedicated person able to report project realizations, and document achievements and success stories of the specific scope of operation to allow knowledge sharing and peer learning. The staff in charge of ADR progress documentation will be needed to make a comparative analysis of data throughout project implementation. Reporting is again the obligation of coordinating institutions to report Quarterly progress and annual report to Donor, MINIJUST as line ministry, and other institutions to which we are accountable to.
- Design ADR M&E tools tailored to the project’s expected outcomes and participate in the regular M&E field visits to document the project’s progress meant to inform the management decisions pertaining to the project;
- To collect, analyze, and consolidate data related to ADR interventions being implemented by Haguruka and PPIMA partners implementing ADR and produce Monthly, Quarterly, and Annual reports reflecting project realized milestones;
- Participate in the implementation of ADR activities and organize Monitoring Learning reflection sessions, awareness raising, and dissemination forums, and project technical review and coordination meetings with PPIMA partners and other ADR actors outside the PPIMA family;
- Organize and participate in the development of joint project documents such as M&E tools, training modules, and design of research tools with stakeholders that work closely with Haguruka on the project for effective coordination and smooth partnership.
- To do other tasks that may be assigned by the supervisor in particular and the institution at large.
- Knowledge of quantitative and qualitative indicators in relation to alternative dispute resolution and gender equality
- Good knowledge of data collection tools, including baseline and end-line surveys
- Good training and capacity-building skills;
- Excellent report writing, interpersonal and communication skills;
- Strong understanding of gender equality and women’s empowerment issues and concepts in relation to conflict resolution and peacebuilding;
- Familiarity with the National, regional and international goals such as (NST1, SDGs, and African Agenda 2063) related to project intent.
- Bachelor’s degree in M&E, Project management, political sciences, peacebuilding, public administration, development, and gender studies.
- At least five (3) years of experience in monitoring and results-based management;
- Excellent writing and analytical skills in drafting concept notes and reports;
- Understanding and knowledge of basic computer applications such as MS Word, Excel, and database management;
- Excellent English and Kinyarwanda reading, writing, and speaking skills
- Interested candidates with required skills and competencies are requested to submit their applications addressed to HAGURUKA Executive Secretary at email@example.com . The applications include a motivation letter, CVs, Academic documents, and other certificates.
- The applications will be accepted no later than February 10th, 2023 at 17:00 (local time)
– Only short-listed candidates will be contacted for written tests and interviews.
– Female candidates are encouraged to apply
Done at Kigali, February 6th, 2023
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